Pharmacy automation
How is stock and expiry tracked in a pharmacy?
Stock and expiry management directly affects drug loss, ITS compliance and customer trust. Coded intake, FEFO and automatic alerts are the core trio.
- 01Coded stock intake
- 02Expiry alerts and FEFO
- 03Count versus ITS comparison
What is pharmacy stock and expiry tracking?
Pharmacy stock and expiry tracking covers intake via data-matrix/barcode, recording lot and expiry date, preferring the nearest expiry lot at sale (FEFO) and generating alerts for expired or near-expiry products. Medula Yazılım pharmacy automation aligns stock movement with ITS notification; manual ledgers are not required.
Core steps of stock tracking
- On delivery, data-matrix is scanned and lot/expiry recorded
- Stock deducts in real time at sale; ITS notification fires
- Expiry alert threshold (e.g. 90/60/30 days) is configured
- Periodic counts compare physical stock to system records
- Variances may need correction movements and ITS notifications
Why does FEFO (first expiry, first out) matter?
Less waste
Selling the nearest expiry lot first reduces expiry loss.
Compliance
Selling expired product carries legal and reputational risk; the system warns.
Automation
The sales screen suggests the right lot; the cashier can proceed without manual selection.
Which stock reports should be monitored regularly?
Weekly expiry risk and monthly count variance should be standard operations.
Expiry risk list
Products below threshold are listed for discount or return decisions.
Slow-moving stock
Long-idle items tie up cash; procurement plans are revised.
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Frequently asked questions
Is manual Excel enough for expiry tracking?
It may suffice briefly at low volume; real-time deduction and ITS matching become hard without automation. Integrated stock is recommended as volume grows.
What if count variance conflicts with ITS?
Physical count enters the stock card; variance reports compare ITS movements. Correction notifications may be required.
Should warehouse and pharmacy stock be separate?
With a chain or back warehouse, use location-based stock cards; consolidated reporting runs from one database.
How far ahead should expiry alerts fire?
Typically 30–90 days depending on product velocity. Fast movers use shorter thresholds; slow movers longer.
How does Medula Yazılım stock work with ITS?
Intake comes from coded goods receipt; outbound from the sales receipt; ITS notification binds to the same movement. Count variance can be compared against both sources.
Automate stock and expiry management
See coded intake, expiry alerts and ITS alignment on one screen.
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